Shawclough Community Primary School

Medical Conditions and Administration of Medicine Policy

Supporting Children with Special/Medical Needs

Managers: Charlotte Balogh and Diane Johnson                     

Implemented: May 2016

Approved by Governors:  May 2016

Next Review:  May 2020



Children’ medical needs may be broadly summarised as being of the following types:

* Short term:  affecting their participation in school activities, this may include a course of medication.

* Acute:  [such as an allergic reaction].

* Recurrent:  [such as Asthma or Epilepsy].

* Long term:  potentially limiting their access to education and requiring extra care and support [special medical needs].

* Most Children will at some time have a medical condition that may affect their participation in school activities.

* Children with Medical Needs have the same rights of admission to school or Early Years setting as other children.

* This policy outlines responsibilities and procedures for supporting Children with medical needs at Shawclough C.P. School.


The  School's aims are:

* To assist Parent/Carers in providing medical care for their children.

* To promote the inclusion and participation of all children.



* Parents/Carers have prime responsibility for their children’s Health and for providing information about any medical condition.

* Children should be kept at home if they are unwell.

* Parents/Carers should notify school if there is a change in medication or the medication ceases to be necessary.

* Parent/Carers must give signed consent and details of the medication to be given.

* Information regarding a child’s medical need will be shared only with the Parent/Carers knowledge.

* Parents/Carers must provide school with their contact numbers or that of another responsible adult, in order that they are contactable at all times.

* Parents/Carers Cultural and Religious views will be respected.


School Staff

When school is notified that a pupil has a medical condition/need, the policy managers will be informed, Parents/Carers, Healthcare Professionals consulted and arrangements put into place. A Healthcare Plan will be developed, if necessary.

Staff Training

* Any member of school staff providing support to a pupil with medical needs will have suitable training if required.

* Staff will not give prescription medicine or undertake health care procedures without appropriate training or instructions from a qualified Medical Practitioner.

* Staff will receive policy updates as and when appropriate.

* Staff new to school will be introduced to the Policy.


The Schools Aims are:


* A Defibrillator has been purchased by school.  All First Aiders have been trained in the use of this equipment.

* There is no legal duty which requires school staff to administer medication, this is a voluntary role.

* Staff who are willing to administer medication will require support from parents, policy managers and the Head teacher, access to information and reassurance about their liability.

* All staff will be aware of what to do in an emergency situation or when a pupil with a medical condition needs help.

* Any member of staff administering medicine must be trained to administer that medicine and will be supported by Health Professionals.

* Where it is appropriate children will be encouraged to administer their own medicine, always under staff supervision.

Managing Medicines on School Premises

* Medicines should only be administered at school when it would be detrimental to a child’s health or school attendance not to do so.

* No child will be given prescription medicines without their parent’s signed consent. Authorisation from the Head or Deputy Head sought.

* No child will be given medicine containing Aspirin unless prescribed by a Doctor.

* Where clinically possible, medicines should be prescribed in dose frequencies which enable them to be taken outside of school hours.  Parents to be made aware of this.

* Medicines will only be accepted if they are prescribed by a Doctor. Non- prescribed medicines will NOT be accepted or administered to children in school.

* Medicines must be in date, labelled, in the original container as dispensed by a Pharmacist and include instructions for:

* Administration.

* Dosage and storage.

* All medicines will be stored safely; children should know where their medicine is kept. Children will not be allowed to store medicines in their drawers, bag or pockets, other than asthma inhalers. 

School does not have the facility to store medicines which require refrigeration

* Asthma inhalers, blood glucose testing meters and adrenaline pens will always be readily available to children and not locked away.

* Children in Units 2, 3 and 4 will keep their Asthma Inhalers in their tray and will be encouraged to take them with them when going out to play.

* Prescribed Asthma Inhalers must be taken on school trips, when the children are off school premises.

* When no longer required or out of date, medication will be returned to parents for safe disposal.


Record Keeping

Written records will be kept of all medicines administered to children.

This record will include: date, dosage who administered the medicine and any noted side effects.



Emergency Procedures

In an Emergency situation:

* A member of staff will stay with the child and send a message to a senior member of staff to contact parents.

* If Parents are not immediately contactable, school will dial 999 and follow emergency procedures.

* If the child is taken to hospital, in the absence of a parent a member of staff will stay with the child.

* School will continue to try to contact the parents.

Individual Healthcare Plans

* Individual Healthcare Plans can help to ensure that School effectively supports Children with medical conditions.  However, not all children require one.  The school Healthcare Professional and Parent should agree, based on evidence, when a Healthcare Plan would be appropriate.

* Where a child has SEND but does not have a statement or EHC plan, /their Special Educational Needs should be mentioned in their Individual Healthcare Plan.

* Children should be involved in the development of their Healthcare Plan if appropriate.

* The aim of the Healthcare Plan is to capture the steps which a school should take to help the child manage their condition.

* Where a child is returning to school following a period of hospital education or alternative provision [including home tuition} school will work with the Local Authority and Education Provider, to ensure that the healthcare plan identifies the support the child will need to reintegrate.

Supporting a child with a medical condition/need during school hours is not the sole responsibility of one person.  Effective support will result in working in partnership.



The school will treat all medical information confidentially.  Only those staff that needs to know will have access to records and information.  If information is withheld from staff they cannot be held responsible if they act incorrectly in giving medical assistance, but otherwise in good faith.

Hygiene/Infection Control

Staff should follow basic Hygiene Procedure.  Staff should use protective disposable gloves and take care when dealing with blood or other bodily fluids and disposing of dressings and equipment.


Parents’/Carers concerns about the support provided for their child with a medical need should be directed in the first instance, to the designated lead for supporting Children with Medical Needs [Policy Managers].  Where parents feel their views have not been addressed they should contact the Head/Deputy Head teacher.







Who is responsible?

The Local Education Authority

* Most of the LA's responsibilities are delegated to the Governing Body.

* However there is one important consultation they have completed. 

The LA has consulted with its insurers and can confirm that employees who administer medicine to Children in accordance with the guidelines outlined in this document will be acting within the scope of their employment and are fully indemnified. 

In the event of legal action being taken over an allegation of negligence the employer rather than the employee is likely to be held responsible. It is the employer’s responsibility to make sure that correct procedures are followed. The employer is also responsible for making sure that willing staff have appropriate training to support Children with medical needs.

The Governing Body

* Must ensure, under the Health and Safety at Work Act 1974 that the school has a Health and Safety Policy that should include procedures for supporting Children with medical needs, including managing medication.

* The Governing Body should take account of the views of the Head teacher, staff and parents in developing a policy.

The Head teacher

* The Head teacher is responsible for implementing the policy and developing the necessary procedures.

* The day to day decisions about administering are also those of the Head teacher.

* The Head teachers, alongside the policy managers, are responsible for ensuring that appropriate training is organised for staff.

* Where and when necessary the Head teacher will consult Health Professionals.